SAFE SPORT

OVERVIEW

Ontario Artistic Swimming believes that everyone in our sport has the right to enjoy the sport at whatever level or position they participate. Athletes, coaches, officials and volunteers have the right to participate in a safe and inclusive training and competitive environment that is free of abuse, harassment or discrimination.

OUR COMMITMENT

Ontario Artistic Swimming is committed to providing a safe training environment to all participants. This includes providing access to information about anti-doping, concussion education & management, responsible coaching and Respect in Sport, as well as giving access to an independent Safe Sport Officer who can guide an individual through the Canada Artistic Swimming and Ontario Artistic Swimming complaint process or explore other options.

Ontario Artistic Swimming has also adopted several governing policies related to safe sport, which can all be accessed through our Safe Sport Policies page.

THE CANADIAN SPORTS HELPLINE

The Canadian Sports Helpline is a national, confidential helpline to support victims or witnesses of abuse, bullying, harassment, or discrimination in sport. The toll-free Helpline is available from 8am to 8pm (Eastern Time), seven days a week by telephone, text, live chat, or email in both official languages.

Phone/Text Message  1-888-83SPORT (77678)

E-mail                               [email protected]

Website                           www.abuse-free-sport.ca

Anti-Doping and Substance Abuse
Concussion Resources

Concussion Resources

Ontario Artistic Swimming (OAS) has taken steps to over the past several years to become a leader in concussion management, education and prevention to prioritize the safety of its athletes. Our Concussion Policy and the OAS artistic swimming-specific Concussion Guidelines are among the most comprehensive, sport-specific concussion policies for amateur sport in Ontario. These documents also implement the mandatory requirements of Rowan’s Law (Concussion Safety), 2018.

 

Concussion Policy

The Concussion Policy ensures athletes who are suspected to have sustained a concussion during artistic swimming activity are removed from sport and do not return to activity before being cleared by a medical professional. Together with the OAS artistic swimming-specific Concussion Guidelines the Policy provides coaches, officials, parents and others with the resources they need to recognize, report and manage a concussion injury including through use of artistic swimming-specific Removal-from-sport and Return-to-sport protocols and a Return-to-sport concussion progress tracker.

OAS Concussion Policy

 

Concussion Resources for Clubs

OAS encourages all clubs to establish their own concussion policy consistent with the responsibilities described in the OAS Concussion Policy. The attached concussion policy template may be customized by clubs.

OAS Concussion Policy Template for Clubs

 

OAS Concussion Code of Conduct

Under Rowan’s Law, OAS is required to have a concussion Code of Conduct in place for athletes and coaches. All athletes (and their parents or guardians for athletes under 18 years of age) and coaches are required to review and sign off on the relevant Code of Conduct prior to registration each season.

OAS Concussion Code of Conduct for Athletes

OAS Concussion Code of Conduct for Coaches

 

Ontario Concussion Awareness Resources

Clubs must give all new and returning athletes age-appropriate Ontario Concussion Awareness Resources prior to registration. Athletes (and their parents or guardians for athletes under 18 years of age) must confirm in writing that they have reviewed the resource. This must be done before the athlete is allowed to participate in artistic swimming-related programs.

Clubs must also give all new and returning coaches a copy of the Ontario Concussion Awareness Resources prior to registration and receive confirmation in writing that their coaches have reviewed the resource. This must be done before the coach is allowed to coach artistic swimming-related programs.

There are three age variations of the Ontario Concussion Awareness Resources:

For athletes 10 years of age and under

For athletes aged 11 to 14

For athletes aged 15 years and over

Athletes (and their parents or guardians for athletes under 18 years of age) are to review and sign off on the resources that are appropriate to their age. For example, if an athlete’s competitive age is 12, the athlete and their parents would need to review and sign off on the Ontario Concussion Awareness Resources for athletes aged 11 to 14.

Coaches are to review and sign off on the resources that are appropriate to the oldest age group of athletes they coach. For example, if a coach coaches 13-15 and Junior age athletes, they would need to review and sign off on the Ontario Concussion Awareness Resources for athletes aged 15 and above.

The Ontario Concussion Awareness Resources also include two posters:

Rowan’s Law Concussion Poster 1

Rowan’s Law Concussion Poster 2

 

Concussion Recognition Tool

Clubs must keep a copy of the Concussion Recognition Tool on deck and available to coaches.

Concussion Recognition Tool 5 

 

OAS artistic swimming-specific Concussion Guidelines

These guidelines were developed from the latest Consensus Statement by the Concussion in Sport Group (McCrory et al., 2017) and research from the University of Toronto Concussion Lab. They are intended for use by artistic swimming coaches and officials to assist in recognizing and managing a concussion injury. They are not intended to take the place of direct advice from a medical professional. When in doubt, contact a medical professional.

OAS Artistic Swimming-specific Concussion Guidelines, 2018

These Guidelines include the:

OAS Removal-from-sport Protocol

OAS Return-to-sport Protocol

OAS Return-to-Synchro Concussion Progress Tracker

The OAS Return-to-sport Protocol must be implemented for all instances of concussion injury and requires medical clearance by a medical professional prior to re-introduction of physical activity. This includes a family physician, pediatrician, emergency room physician, sports-medicine physician, neurologist or nurse practitioner. Documentation from any other source will not be acceptable.

 

Ontario Incident Reporting

An incident report must be submitted through Injury Tracker for all instances of suspected or confirmed concussion injury sustained during artistic swimming activity.

Online Incident Report Form

A bye request must be submitted when an athlete is unable to participate in a mandatory or qualifying competition, or event for medical or other reasons. An approved by is necessary in order for the athlete to continue to be eligible to enter subsequent competitions, or events.

Bye Request Form

 

Concussion Resources for Athletes and Parents

This document has been designed to help athletes and parents learn more about concussion recognition and management.

Ontario Artistic Swimming Concussion Information and Guidelines for Athletes and Parents

 

Concussion Resources for Coaches

The Coaching Association of Canada (CAC) has developed a series of concussion awareness resources for coaches, including the Making Head Way NCCP eLearning Modules.

CAS and OAS require that all coaches Competition Introduction Trained or higher complete the CAC Making Head Way Concussion eLearning Module for Sport (Generic).

CAC Concussion Awareness Resources for Coaches

 

Helpful Concussion Resources

Concussion: The Basics – Parachute is a leading organization for injury prevention in Canada.

Statement on Concussion Baseline Testing in Canada

 

Ontario Government Rowan’s Law Links

For all the information relating to the implementation of Rowan’s Law, please refer to the relevant Ontario Government website links.

Rowan’s Law Concussion Awareness Resources

Rowan’s Law: Concussion safety

Rowan’s Law Legislation

Rowan’s Law Regulation

How to Report a Complaint

How to Report a Complaint

Any Individual may:

Contact the Organization Directly

Report an incident or complaint relating to misconduct or non-compliance with the Organization’s by-laws, policies or rules to OAS or the applicable OAS Member club. Complaints should be made in writing to the attention of the OAS Executive Director, or in the case of a club, to the President and should provide a detailed description of what happened.

OAS Email             [email protected]

OAS Member Information

 

Contact the Safe Sport Officer

Contact the Ontario Artistic Swimming (OAS) Safe Sport Officer for information or to initiate a complaint relating to alleged maltreatment, or discrimination, harassment or violence. The Safe Sport Officer is an independent third party who can guide an Individual through the complaint process or explore other options. Contact with the Safe Sport Officer is confidential, subject to certain legal limits that will be explained by the Safe Sport Officer.

E-mail                                        [email protected]

 

Contact the Canadian Sports Helpline

The Canadian Sports Helpline is a national, confidential helpline to support victims or witnesses of abuse, bullying, harassment, or discrimination in sport. The toll-free Helpline is available from 8am to 8pm (Eastern Time), seven days a week by telephone, text, live chat, or email in both official languages.

Phone/Text Message       1-888-83SPORT (77678)

E-mail                                        [email protected]

Website                                    www.abuse-free-sport.ca

 

For additional information, please refer to the Discipline and Complaints Policy .

Responsible Coaching and Respect in Sport
Safe Sport Officer

SAFE SPORT OFFICER

Lise Maclean is the Safe Sport Officer for Canada Artistic Swimming (CAS) and Ontario Artistic Swimming (OAS). Ms. Maclean can be reached by email at [email protected].

The Safe Sport Officer is an independent third party who can guide a person through the CAS or OAS complaint process or explore other options. Ms. Maclean is also a certified workplace harassment resource and investigator. Contact with the Safe Sport Officer is confidential, subject to certain legal limits that will be explained by the Safe Sport Officer.

The existence of this independent, third-party process does not prevent a person from contacting CAS or OAS directly with issues or concerns if they are comfortable with the process as described in the Discipline and Complaints Policy.

The Safe Sport Officer’s mandate includes:

  • Responding to emails and phone calls received by individuals about abuse, harassment, bullying, violence, or discrimination.
  • Contacting complainant(s) to learn more about the situation. The Safe Sport Officer will make efforts to respond to all complaints within 24 hours of being advised of the situation.
  • Conducting a preliminary review and assessment against applicable policies, legal frameworks and best practices. The results of the preliminary review are highly variable and may include:
  • Referring the complainant to the police or child protection authorities.
  • Referring the complainant to CAS, OAS or an affiliated club, as applicable.
  • Referring the complainant to other procedures, recourses, or appeals.
  • Suggesting other counselling or support to the complainant.
  • Equipping the complainant to deal with the situation directly.
  • Exploring informal resolution or other alternative dispute mechanisms.
  • Supporting the complainant to come forward with a formal complaint.
  • Recommending that CAS or OAS proceed directly to an investigation and liaising with the assigned investigator as appropriate.
  • Other solutions as deemed necessary.

Please refer to the Discipline and Complaints Policy for specific guidance on the CAS and OAS complaint process.

Safe Sport-related Policies and Procedures

SAFE SPORT-RELATED POLICIES AND PROCEDURES

As part of its commitment to providing a safe training and work environment to all participants, Ontario Artistic Swimming has adopted several governing policies related to Safe Sport that are described below.

Coach Registration & Certification Policy

Canada Artistic Swimming (CAS) and Ontario Artistic Swimming (OAS) are committed to creating a safe work and sport environment in which everyone is treated with respect and dignity. Coaches are expected to conduct themselves in all matters involving or impacting CAS or OAS, and where they may be seen to be representing CAS or OAS, with integrity and in a manner that is consistent with CAS and OAS values and the highest standards of behaviour upon which our image and reputation rests.

This Policy applies to all individuals wishing to engage in the role of a coach and sets out the registration and certification requirements for coaching artistic swimming in Canada.

Conduct Policy

Individuals are expected to conduct themselves in all matters involving or impacting CAS or OAS, and where they may be seen to be representing the CAS or OAS, with integrity and in a manner that is consistent with CAS and OAS values and the highest standards of behaviour upon which our image and reputation rests.

This Policy applies to all people employed by, contracted by, or engaged in activities with, CAS or OAS, including employees, contractors, athletes, coaches, officials, board and committee members, volunteers, club managers, parents or guardians and spectators.

The purpose of this Policy is to foster a positive, safe and respectful work and sport environment where:

  • CAS and OAS values and expected standards of behaviour are understood, communicated and lived;
  • There is adherence to all applicable laws; and
  • Conduct is ethical, transparent and fosters confidence in the integrity of CAS and OAS.

The purpose of this Policy is also:

  • To define certain behaviour that is not permitted so that it is known and avoided;
  • To ensure decisions and actions are consistent with the CAS and OAS mission, vision, values and policies.

Screening Policy

Police record checks are an important part of the screening process to determine suitability of employees, board and committee members, coaches, officials, volunteers and other service providers. Police record checks can mitigate risk of theft and fraud and can help organizations identify individuals who pose a risk to minors and other vulnerable persons. Screening is an important part of providing a safe work and sport environment and has become a common practice among sport organizations that provide programs and services to the community. CAS, OAS and affiliated artistic swimming clubs are responsible at law to do everything reasonable to provide a safe and secure environment for participants in its programs, activities and events. Requiring that valid police record checks and other background checks, as appropriate, be submitted as part of the screening process, is part of this duty of care.

Link to Online Screening Application Form

Link to Screening Disclosure Form

Universal Code of Conduct to Prevent and Address Maltreatment in Sport

Universal Code of Conduct to Prevent and Address Maltreatment in Sport

 

Ontario Artistic Swimming and its Member clubs endorse the Universal Code of Conduct to Prevent and Address Maltreatment in Sport

0